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Policies & Procedures

 

Responsibilities of the Madrasah Administration

The Administration is responsible for the smooth running of the Madrasah and in keeping with Islamic norms. It guides and assists teachers, students and parents through the Madrasah system.

Its responsibilities include:

  1. Running the Madrasah. 

  2. Fonnulating Madrasah 's policies and regulations.

  3. Planning and coordinating courses, teacher assignments, administrative arrangements, and all related activities.

  4. Creating and maintaining an Islamic atmosphere at the Madrasah.

  5. Facilitating and encouraging communication between teachers and parents of the Madrasah.

Responsibilities of Teachers and Support Staff

Teachers are tasked with motivating and educating students in the most effective manner, and with facilitating a positive Madrasah experience for students.

Their responsibilities include:

  1. Serving as appropriate role models for their students.

  2. Attending the Madrasah regularly and punctually, or when not possible, notifying the administration and/or arranging for a substitute.

  3. Preparing appropriately to facilitate an orderly classroom atmosphere that is conducive to learning.

  4. Completing all requirements of the currculum within the specified timeframes.

  5. Communicating with parents of their students.

  6. Utilizing Teaching Assistants (TAs), where available, to organize class activities, to provide individual-level attention to students in need, to help out with assignments and their grading, and generally to groom them to become future teachers.

  7. Establishing an effective partnership with other staff members, students, and parents

  8. Attend all Madrasah sponsored meetings and training sessions, or when not possble, notifying the administration of their absence.

Responsibilities of Parents

Parents are pivotal in the success of their children in acquiring Islamic education at Madrasah.

The parents' responsibilities include:

  1. Ensuring that their child attends Madrasah regularly and punctually, or when not possible, notifying the administration of their absence.

  2. Making arrangements to make up for missed classes.

  3. Ensuring that their child is appropriately dressed for the Madrasah.

  4. Teaching and reinforcing the importance of respecting teachers and peers, and theh importance of observing Madrasah rules and regulations.

  5. Reviewing with their child material taught at Madrasah, and ensuring that all homework assignments are completed on time.

  6. Communicating with teachers of their child to jointly chart their child's progress at Madrasah.

Responsibilities of Students

The students' responsibilities include:

  1. Observing all Madrasah rules and regulations.

  2. Attending Madrasah regularly and punctually.

  3. Wearing proper Islamic dress to the Madrasah (For details, refer to the "Dress Code" section).

  4. Bringing to class appropriate texts, handouts, and necessary supplies.

  5. Participating in class discussions and activities.

  6. Completing all homework assignments and preparing for quizzes and exams.

  7. Conducting themselves in a courteous and responsible manner. 

  8. Showing respect towards their peers and their teachers.

 

POLICIES

 

1. Curriculum

All courses taught in the Madrasah will be based on the Qur'an and teachings of Prophet Muhammad (S) and his Ahlul-Bayt (A).

 

2. Admission and Transfers

Admission is open to all Muslims who are four years of age or older on the 31st day of August of each school year. To request admission, fill out the registration form and submit it. Applicants will then be assessed and be placed in appropriate classes.

  • The Administration has the right to refuse admission to any applicant.

  • The Administration has the ultimate authority of deciding the applicant's class placement.

3. Texts and Supplies

  • Madrasah will provide reasonable supplies needed for instruction, where possible.

  • Madrasah may require students to purchase prescribed texts.

 

4. Performance Assessment

The Madrasah supports a system of continuous and comprehensive assessment -continuous because the assessments occur throughout the year, and comprehensive because it covers  the material taught and Islamic behavior.

 

To this end, teachers may use any or all of the following methods:

  • Hold periodic quizzes or tests.

  • Give homework assignments.

  • Assess participation in class discussions and activities.

  • Evaluate behavior in the class and, more generally, during the Madrasah hours.

It is customary for grades to be computed as a combination of all of the above. It is Madrasah's recommendation that teachers compute grades as follows:

  • Test/Quiz: 25%

  • Homework: 25%

  • Attendance: 25%

  • Assessment: 25%

 

5. Parent-Teacher Conference

Parents are encouraged to meet teachers or, when necessary, an administrator, to track their child's progress. Teachers may request to meet with parents on a periodic basis. Formal teacher-parent conferences may be scheduled at the discretion of the Administration. The purpose of these conferences is to help parents:

  • Understand the areas to be covered in each subject and the ways in which they could work cooperatively with the teachers.

  • Learn about their child's academic progress, work habits, social relationships with other students and with Madrasah staff.

 

6. Promotion and Retention

The Madrasah may, at its discretion, retain a student in the same grade for another year if he/she has not attained a minimum level of proficiency in the subject matter and/or behavior, as defined by Madrasah. 


7. Attendance

It is expected of a student to attend all Madrasah days. If a student has to miss a day, parents should notify the administration as soon as possible, preferably before such absences occur. 

Students who are unduly absent for more than 4 Madrasah days per semester, or 3 consecutive Madrasah days, may forfeit their placement unless valid reasons are provided. Vacations are not considered valid reasons.

An absent day will negatively affect a student's Attendance grade unless:

  • if the student is absent due to illness, or
  • if the student asks for, and is granted, extra work to make up for their absent day.

A student who misses a test or an assignment may request a make-up test from his/her teacher to be administered at the discretion of the teacher. 

Tardiness is counted as half of Absent for grading purposes.



8. Dress Code

Islamic dress code must be adhered to by all the students and staff without exception. 

  • Men must wear long pants with their uniform shirts. Baseball caps and earrings are not allowed.

  • Women must observe hijab (scarf covering all their hair), and wear loose clothing with their uniform.


9. Disciplinary Action

Disciplinary action may be taken on students who infringe rules and regulations of the Madrasah. The action will depend on the severity of infraction and, at the discretion of the teacher and/or the Administrator, and may include:
  • Convening a Parent-Teacher conference.
  • Detention with special assignment
  • Suspension /Expulsion

10. Grievance Recourse

Parents have the right to challenge any action of a teacher or an administrator. They can do so by:
  • Asking for a Parent-Teacher conference. 
  • Writing to and meeting with the Principal and/or Vice Principal. 
  • Asking for intervention from the Parents Advisory Board.
  • Bringing it up during "Any Other Business" at the Annual General Meeting. 

11. Fees

The Madrasah will charge a fee to be determined at the beginning of each academic year. Fees are due at the beginning of the academic year. Parents unable to afford the fees are encouraged to contact the Administration for possible sponsorships.

Fees are refundable, minus an administrative charge, for any unattended semesters. A semester is considered "attended" if the student attends any two of its Madrasah days.

Money paid towards supplies, textbooks, and uniforms is non-refundable.


12.  Electronic Devises

Student use of all electronic devises during class-time is prohibited unless sanctioned by a teacher. Should a violation occur, the devise will be confiscated, and will only be returned at the intervention of a parent/guardian.


13. Food and Drink
Madrasah does not allow food and drink to be consumed in the two halls at any time.